HRM
Overview, Mandate, Vision
The Department is headed by Mr. Bua Victor Leku, Commissioner – Compensation.
Mandate of the Department
To provide policy direction, supervision and technical support for the efficient and prudential management of the wage bill, payroll, pension and gratuity in the Public Service.
Commitments of the Department include;
- Issuing clearance for recruitment within 1-week of receipt of the request.
- Issuing the salary structure for the Public Service by 1st July of every Financial Year.
- Issuing policy guidance on the wage bill, payroll, pension, gratuity and other HR issues issued to the Service by 1st July.
- Preparing recruitment plans, wage, pension and gratuity budget for the whole service by 15th January.
- Submitting wage, pension, and gratuity budget estimates for votes to Ministry of Finance, Planning and
Economic Development by 30th January. - Carrying out monthly analysis of the pension and wage payrolls.
- Providing technical support to all MDAs and LGs in managing decentralized wage, pension and gratuity
management as and when need arises. - Carrying out quarterly reviews of the wage and pension payrolls and reconciliation with the payment
files within two-weeks by the end of each quarter. - Communicating new policies governing the management and payment of salary, pension, and gratuity to the service within one-month of the new Financial Years.
Objectives of the Department
- To provide technical and function support to MDA/LGs for the effective and prudential management of the decentralized salaries, pension and Gratuity;
- To establish a funded Defined Benefit (DB) Public Service Pension Scheme for a sustainability and efficient pension system;
- To provide for the proper management of terminal benefits in the Service and ensure timelines in Processing and payment of pension and Gratuity in accordance with Article 254 of the Constitution, the Pensions Act Cap 286 and any other laws;
- To provide for the proper management of the wage bill and the payroll to ensure timeliness, adequacy and elimination of ghosts and resource wastage
- To coordinate Pre and post retirement programs and ensure smooth transition from active payroll to the pension payroll and provide for adequate planning for retirement;
- To facilitate the efficient and effective management of pension records
HRM
Functions of the Department of Compensation
Following the decentralization of pension and payroll management to Ministries, Departments and Agencies and Local Governments, and in line with the approved and adopted structures of the Ministry of Public Service, the functions of the department has changed considerably to among others include:-
- Initiating policies, reviewing and guiding in the management of remuneration/ compensation in the service;
- Supporting MDA/LG in the preparation of annual budget estimates for wage, pension and gratuity and consolidating the annual wage bill of government;
- Receiving, capturing, analyzing and clearing requests to fill vacant positions in MDA/LGs
- Authorizing retirement requests, computation and payment of terminal benefits;
- Granting request for early retirement and retirement on marriage grounds;
- Varying any conditions/ provisions of the Pensions Act and implementing the provisions on terminal benefits as provided under the 4th Schedule to the Pensions Act Cap 286;
- Providing functional and technical support to MDA/LG to ensure timely, efficient and professional processing and payment of salaries, pension and gratuity.
- Building the capacity of MDA/LG to implement the decentralized management of salary, pension and gratuity.
- Supporting MDA/LG to undertake regular review and verification of pensioners and claimants.
- Monitoring the implementation of the decentralized management of salaries, pension and gratuity.
- Developing and implementing programmes for automatic transition of staff from the active payroll to the pension payroll.
- Carrying out assessment of pension and other terminal benefits in a transparent manner to ensure its prudential management.
- Carrying out awareness programmes on the processes and procedures for accessing pension across all MDAs/LGs.
Achievements
- Cabinet information paper was presented on the status of the PSPF Bill;
- Zero draft of the PSPF Bill was prepared;
- Draft Board selection guidelines were developed;
- Statutory Instrument on Revalidation was prepared and issued.
- 3512 retirees were trained from Office of the President, MoDVA, Ministry of Lands Housing and Urban Development, UPDF and Mbale RH trained on Planning
for retirement. - 203 votes supported in Decentralized Management of salary Pension and Gratuity.
- Curriculum and training materials for pre and post retirement training was developed;
- Pre retirement training was conducted for 3512 retirees trained from Office of President, MoDVA, Ministry of Lands, UPDF and Mbale RH.
HRM
Planned Outputs
- Public Service Pension Fund legal and Institutional Framework set up
- Pre Retirement Trainnings Conducted for 3,000 Retirees in the MDAs and LGS to live and Dignified Life After Retirement.
- Capacity of 20 MDAs and 60 LGs Built in Decentralised Management of Pension and Gratuity.
- Post and Pre Retirement Programmes Developed and Implemented in the MDAs and LGs.
Output: Management of the Public Service Payroll and Wage Bill
Achievements
- 79 Recruitment Plans were received from LGs and MDAs
- Payroll Deductions Management guidelines were developed and disseminated to 135 MDAs and 162 LGs ;
- Salary structure for FY prepared and disseminated.
- Implemented recommendations from the Internal Audit report of Q.1, Q.2 ad Q.3 .
- 189 LGs trained and guided in wage bill, Payroll, Pension and Gratuity Management.
- Payroll Management guidelines were reviewed and disseminated to 135 MDAs and 162 LGs;
- IPFs disseminated to 135 MDAs and 162 LG
