The Department is headed by Ms. Lillian Ariso, Commissioner  – Records and Information Management.

Mandate of the Department

The department is responsible for the Records and Archives Management in the Public Service.

Commitments of the Department include;

The Department of RIM shall contribute to strengthening accountability for results across Government and responsiveness to citizens’ needs in the public service performance management system by:

1. Conducting Records and Information Management system audits and reviews for compliance to standards in each MDA at least once in every 2-years and in LGs 3-years.
2. Rolling out Electronic Document and Records Management System (EDRMS) to all MDAs and LGs.
3. Providing technical support to every MDA and LG to appraise records at least once in every 5-years to ensure the records are managed efficiently and effectively.
4. Reviewing the Records Retention and Disposal Schedule once after every 5-years.
5. Responding to requests for semi-current records (i.e. closed records) from the Records Center within 1-day.
6. Responding to research clearances to access archives within 20-minutes.
7. Conducting outreach programs annually to publicize our services to the clients and citizens.
8. Conducting and coordinating annual retreats for Records Staff in all MDAs and LGs to ensure their
   capacity to address client needs is enhanced.
9. Establishing Records Management systems in newly created MDAs and LGs within six-months.

Objectives of the Department

Records Management Systems set up and streamlined in MDAs and LGs

1. Set up Registries and Records Centres in MDAs and LGs
2. Establish records management procedures
3. Train Records Staff and sensitize Users
4. Review RIM systems and realign procedures

Electronic Document and Records Management System (EDRMS) rolled out to MDAs and LGs

1. Carry out site readiness assessment
2. Train EDRMS users
3. Roll out EDRMS to MDAs and LGs

Compliance to Records and Information Management standards in MDAs and LGs assessed

1. Conduct compliance audits in Registries and Records Centers in MDAs and LGs and provide support to address the identified gaps.

Partnership with training institutions established in designing of training programmes

1. Support Universities and Tertiary Institutions to develop and review curriculum on RIM, LIS and Data Management

Valuable archival records acquired from MDAs/LGs and preserved at the National Records Centre and Archives

1. Carry out a records survey to identify the location of semi-current records
2. Sensitise and train Records Staff and Users
3. Transfer archives from MDAs and LGs to NRCA
4. Acquire and preserve gazettes and other publications at National Records Centre and Archives
5. Offer reference services at National Records Centre and Archives